Special Duty / Private Event Police Services

The Mar-Mac Police Department may assign officers to provide special-duty police services for organizations, businesses, individuals, and other entities when additional police presence, traffic control, security, or other law-enforcement services are requested.

Special-duty assignments are outside overtime assignments that are requested, approved, scheduled, monitored, and compensated through the Mar-Mac Police Department. Requesters may not directly hire, schedule, or compensate individual officers for these services.

All requests are subject to approval by the Chief of Police or authorized designee. Submission of a request does not guarantee approval or officer availability.

Eligible Services

Examples of services that may be approved include:

• Traffic control for events, construction, road work, or other approved activities
• Police security presence at community or private events
• Funeral or processional escorts
• Church, venue, or event-related police services
• Crowd and pedestrian management
• Other law-enforcement-related services approved by the Chief of Police or authorized designee

Officers assigned to special-duty details act in their official law-enforcement capacity and remain subject to all Mar-Mac Police Department policies, procedures, rules, and supervisory authority.

Special-duty services will not be approved during or at the site of a strike, lockout, picket, or other physical demonstration of a labor dispute. Requests for private investigations, non-law-enforcement duties, or services inconsistent with law or Department policy will not be approved. Policy 1030 specifically prohibits approval of special services during or at the site of those labor-dispute activities.

Rates and Minimums

Regular Special-Duty Assignments

Regular special-duty assignments are billed at not less than one and one-half (1.5) times the applicable officer hourly rate, with a minimum assignment of two (2) hours per officer.

Holiday / VIP Security

Holiday or VIP security assignments are billed at not less than two (2.0) times the applicable officer hourly rate, with a minimum assignment of four (4) hours per officer.

Patrol Vehicle

All special-duty events require the use of at least one Mar-Mac Police Department patrol vehicle.

Patrol vehicle use is billed at:

• $25 for each two (2) hours, per vehicle.

The Chief of Police or authorized designee may determine that additional patrol vehicles are necessary based upon the nature, location, duration, staffing, traffic conditions, attendance, or public-safety needs of the assignment.

Administrative Fee

A $25 administrative fee per assignment is assessed to offset costs associated with request review, scheduling, payroll processing, billing, payment processing, and administrative recordkeeping.

The administrative fee is separate from officer compensation, employer-cost reimbursement, patrol-vehicle charges, and other costs attributable to the assignment.

Additional Costs

The requesting party is responsible for reimbursement of applicable officer compensation, benefits, payroll deductions, vehicle charges, and other costs incurred by the Mar-Mac Unified Law Enforcement District in connection with the assignment.

If an officer makes an arrest or takes other official law-enforcement action requiring reports or other follow-up, the time necessary to complete those duties is considered part of the special-duty assignment and may be billed accordingly.

Billing and Payment

All billing for approved special-duty assignments is issued by the Mar-Mac Unified Law Enforcement District.

Payment is made to the District and not directly to individual officers.

Payment instructions and an estimated cost will be provided following approval of the request.

Final charges may vary from the estimate based upon the actual number of officers assigned, duration of the assignment, required vehicles, official law-enforcement activity, or other costs associated with the detail.

Cancellation

Cancellations should be made as soon as possible.

Cancellations received less than 24 hours before the scheduled start of an assignment may be billed the applicable minimum charge for the assignment.

The Chief of Police or authorized designee may cancel, modify, suspend, or terminate an approved assignment because of staffing limitations, emergency incidents, severe weather, public-safety concerns, operational needs, policy restrictions, legal restrictions, or other circumstances affecting the Department’s ability to provide the requested service.

Request Process

To request special-duty police services, complete and submit the application below in advance of the requested service.

Requests will be evaluated based upon staffing availability, the nature and location of the requested service, public-safety considerations, Department operational needs, applicable law and policy, and other relevant circumstances.

The Department determines the final number of officers, supervisors, vehicles, and other resources necessary for an approved assignment.

Applicants will be notified whether the request has been approved and, when practicable, will receive an estimated cost before the assignment.

Submission of this application does not constitute approval. Do not assume police services have been scheduled until you receive confirmation from the Mar-Mac Police Department.

Important Information

Officers assigned to special-duty details perform law-enforcement functions only and will not perform duties that are properly the responsibility of event staff, private security, traffic-control contractors, parking attendants, bartenders, ticket takers, or other private personnel.

The Department may require additional officers or supervisory personnel depending upon the size, location, duration, attendance, alcohol availability, traffic conditions, or other risk factors associated with the event.

For parades, festivals, races, road closures, construction activities, large gatherings, or other complex events, the Department may require a site plan, route map, traffic-control plan, certificate of insurance, or other information before final approval.

Alcohol-related events may require additional staffing or other conditions as determined by the Chief of Police or authorized designee.

Questions:
Mar-Mac Police Department
Phone: (563) 873-2500
Email: info@marmacpolice.org

Requesting Party Information

Contact Person *

First

Last

Organization

Mailing Address *

Address Line 1

Address Line 2

City

— Select state —AlabamaAlaskaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaOhioOklahomaOregonPennsylvaniaRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahVermontVirginiaWashingtonWest VirginiaWisconsinWyomingState

Zip Code

Phone *

Email *

Type of Requester: *

• Private individual
• Business
• Nonprofit / faith organization
• Government entity
• Contractor / engineering firm
• Event organizer / promoter
• Other

Event / Assignment Information

Event or Project Name *

Event / Assignment Location *

Address Line 1

Address Line 2

City

— Select state —AlabamaAlaskaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict of ColumbiaFloridaGeorgiaHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaOhioOklahomaOregonPennsylvaniaRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahVermontVirginiaWashingtonWest VirginiaWisconsinWyomingState

Zip Code

Event Start Date(s): *

Date

Time

Event End Date(s): *

Date

Time

Type of Service Requested *

• Traffic control
• Event security / police presence
• Funeral or processional escort
• Church / venue services
• Crowd or pedestrian management
• Construction / road-work traffic control
• Other law-enforcement service

Event Information

Estimated Attendance *

Will alcohol be present or served? *

• Yes
• No

Is the event open to the public? *

• Yes
• No

Number of Officers Requested *

The number requested is for planning purposes only. The Mar-Mac Police Department reserves the right to determine the final number of officers, supervisors, patrol vehicles, and other resources necessary for the assignment based upon public-safety and operational considerations.

Is the requested police service to occur during or at the site of a strike, lockout, picket, or other physical demonstration of a labor dispute? *

• Yes
• No

Requests involving these activities cannot be approved under Department policy.

Will private security or other event-security personnel also be present? *

• Yes
• No

If Yes, identify the company/organization and anticipated number of security personnel: *

Rates and Fees Acknowledgment

Rates and Minimums Acknowledgment *

• I understand and agree to the applicable rate and fee structure.

By submitting this request, I acknowledge and understand that: Regular special-duty assignments are billed at not less than one and one-half (1.5) times the assigned officer’s regular hourly rate, with a two-hour minimum per officer. Holiday/VIP security assignments are billed at not less than two (2.0) times the assigned officer’s regular hourly rate, with a four-hour minimum per officer. A $25 administrative fee per assignment will be assessed to offset costs associated with request review, scheduling, payroll processing, billing, payment processing, and administrative recordkeeping. The administrative fee is separate from officer compensation, employer-cost reimbursement, patrol-vehicle charges, and other costs attributable to the assignment. All special-duty assignments require the use of at least one Department patrol vehicle. Patrol vehicle use is billed at $25 for each two-hour period, per vehicle. The use of additional patrol vehicles will be determined by the Chief of Police or authorized designee based upon the needs of the assignment. The requesting party is responsible for reimbursement of officer compensation, applicable employer payroll taxes, retirement contributions, benefits, patrol-vehicle charges, and other costs incurred by the Mar-Mac Unified Law Enforcement District in connection with the assignment. Any time required for an officer to complete reports or other official law-enforcement duties arising from the assignment will be considered part of the outside overtime assignment and billed accordingly. The Chief of Police or authorized designee determines the final staffing, supervisory needs, patrol vehicles, and other Department resources assigned to the detail. All billing is issued by the Mar-Mac Unified Law Enforcement District, and payment shall be made to the District, not directly to individual officers.

Cancellation and Billing Policy

Cancellation and Billing Policy *

• I understand and agree to the cancellation and billing policy.

I acknowledge and understand that cancellations made less than 24 hours before the scheduled start of the assignment may be billed the applicable minimum charge. I further understand that the Chief of Police or authorized designee may cancel, modify, suspend, or terminate an assignment because of staffing limitations, emergency incidents, weather conditions, public-safety concerns, Department operational needs, policy restrictions, legal restrictions, or other circumstances affecting the Department’s ability to provide the requested services. Officers will perform law-enforcement functions only.

Hold Harmless and Indemnification

Hold Harmless and Indemnification *

• I agree

The requesting party agrees to hold harmless and indemnify the Mar-Mac Unified Law Enforcement District and its employees from claims arising out of the event, except those caused by the District’s sole negligence.

Certificate of Insurance

Drag & Drop Files, Choose Files to Upload

For certain events or assignments, the Mar-Mac Unified Law Enforcement District may require the requesting party to provide proof of liability insurance naming the District as an additional insured for the duration of the event or assignment. The Department will notify the requesting party if proof of insurance is required before final approval.

Event Site Plan / Route Map

Drag & Drop Files, Choose Files to Upload

For parades, festivals, races, construction projects, road closures, large gatherings, or other events affecting streets, traffic, or significant pedestrian movement, the Department may require a site plan, route map, traffic-control plan, or similar documentation before final approval.

Certification and Electronic Signature *

• I certify and agree to the following:

I certify that the information provided in this request is accurate and complete. If I am submitting this request on behalf of an organization, business, governmental entity, contractor, event organizer, or other party, I certify that I am authorized to submit this request and to bind the requesting party to the billing, cancellation, indemnification, and other terms contained in this application. I understand that submission of this application does not constitute approval and that special-duty police services are not scheduled or authorized until the request has been approved by the Chief of Police or authorized designee. I understand that approval may be conditioned upon staffing, insurance, site-plan, traffic-control, safety, or other requirements established by the Department.

requested Route served?

Electronic Signature *

First

Last

Date / Time

Date

Time

Submit